Law of Reports
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Description
Book Introduction
Korea's No. 1 Business Writing Instructor Baek Seung-kwon's practical report lecture notes A textbook of reports that combines theory and practice "The Law of Reports," written by business writing expert Baek Seung-kwon, has been published, containing everything you need to know about writing reports for the 5 million office workers in Korea. This book covers the realities of the workplace surrounding reports, which are the beginning and end of corporate life, the purpose of writing reports, writing principles, processes, basic logic and format, and tips and methods for writing by type. This book is designed as a detailed "manual" that allows office workers to apply the principles of report writing in their work by organizing them into a broad framework of "patterns" and "formats." It goes beyond simply emphasizing the need for various techniques and tools for report writing. This book examines how to write more effective reports through the author's editing of actual media reports and case studies. You can also practice writing reports by following the author's suggested methods. The back of the book provides practical report writing tips and samples for each type, so you can refer to them whenever necessary. Author Baek Seung-kwon served as the chief editor of the Blue House Briefing at the Blue House Public Relations Office during the Roh Moo-hyun administration, and in the latter half of the Roh Moo-hyun administration, he also oversaw the writing of the government's official white paper, the "White Paper on State Administration" (9 volumes total). Based on this experience, the author has since become a business writing expert, teaching report writing classes to office workers at companies, government agencies, universities, and other organizations, averaging over 200 sessions and 800 hours per year. In this book, the author has compiled his experience at the Blue House and the report writing know-how he has accumulated over the past 10 years in the field. |
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Into the book
Unlike other types of writing, reports have clear rules and manuals.
In a word, it is a world of 'routine' writing.
You can establish rules and manuals that fit your company's circumstances and conduct training and workshops so that all employees can embody them.
In that case, the criteria for good and bad reports will be rules and manuals, not the subjective tastes or preferences of superiors.
Only when you have clear baselines and goals can you improve and develop.
This is the most effective way to improve reporting across your organization.
--- p.6
There are many reasons for writing reports.
We write reports to initiate something, to report a situation or result, to share some data or information, or to propose a business.
All of these things proceed through a decision-making process: idea → planning → proposal → meeting → review → execution → results → evaluation.
Where does this series of decision-making processes ultimately lead? It's all headed toward the judgment of the highest decision-maker.
--- p.46
You are a merchant who sells apples.
The consumers who come to buy apples are your superiors, representatives, and other decision makers.
You can sell apples to these people in two ways.
First, the oil field method.
Decision makers have to comb through my reports to find what they need.
Second, the large mart method.
Decision makers can find what they need by category without having to read my entire report.
How should we write our reports? --- p.119
Content is the identity of the text.
This is the intention or message that you want to convey through writing.
The content must always be fresh.
Except when quoting, it is best to avoid repeating content as much as possible.
Repeating the content is pointless and lazy.
If repeated unethically, it will lead to plagiarism.
Because the content has these characteristics, it cannot be standardized or patterned.
…the format can be formalized and patterned.
This is why it's important to pay attention to form in writing.
We need to find a way to write in a 'form' that is possible, rather than in a 'content' that cannot be standardized or patterned.
That's smart and effective.
In a word, it is a world of 'routine' writing.
You can establish rules and manuals that fit your company's circumstances and conduct training and workshops so that all employees can embody them.
In that case, the criteria for good and bad reports will be rules and manuals, not the subjective tastes or preferences of superiors.
Only when you have clear baselines and goals can you improve and develop.
This is the most effective way to improve reporting across your organization.
--- p.6
There are many reasons for writing reports.
We write reports to initiate something, to report a situation or result, to share some data or information, or to propose a business.
All of these things proceed through a decision-making process: idea → planning → proposal → meeting → review → execution → results → evaluation.
Where does this series of decision-making processes ultimately lead? It's all headed toward the judgment of the highest decision-maker.
--- p.46
You are a merchant who sells apples.
The consumers who come to buy apples are your superiors, representatives, and other decision makers.
You can sell apples to these people in two ways.
First, the oil field method.
Decision makers have to comb through my reports to find what they need.
Second, the large mart method.
Decision makers can find what they need by category without having to read my entire report.
How should we write our reports? --- p.119
Content is the identity of the text.
This is the intention or message that you want to convey through writing.
The content must always be fresh.
Except when quoting, it is best to avoid repeating content as much as possible.
Repeating the content is pointless and lazy.
If repeated unethically, it will lead to plagiarism.
Because the content has these characteristics, it cannot be standardized or patterned.
…the format can be formalized and patterned.
This is why it's important to pay attention to form in writing.
We need to find a way to write in a 'form' that is possible, rather than in a 'content' that cannot be standardized or patterned.
That's smart and effective.
--- p.184
Publisher's Review
Reports, not all of them can be well written, but all of them should be well written.
If you are a working person, you will know.
About one-third of an office worker's work involves writing documents.
However, very few workers have received formal training in writing documents, including reports.
The report became something I learned by looking over the shoulders of my senior colleagues and getting advice from my boss.
A company's work begins and ends with reports.
A project begins with a planning report, and a meeting report is written for each meeting.
Write status reports to inform progress from time to time, and write proposals or official documents when external support and cooperation are needed.
And after the project is completed, a results report is prepared and a press release is written for the media.
In some cases, you may also need to manage social media, and if you are planning a special event, you may need to write an event planning report.
Reports are the alpha and omega of corporate life.
The easiest and most accurate measure of whether someone is doing a good job or not is a report.
Writing a good report means you have a thorough understanding of the task at hand and are able to properly present the direction for the work to be carried out.
In such a situation, you cannot blame your writing skills and leave the report writing to someone else.
Not all office workers can write good reports.
But everyone has to write well.
Writing well is an individual ability, but writing well is an organizational imperative.
How you write your report determines the direction of your organization's operations and, by extension, the fate of your company.
Therefore, report writing should be approached at the organizational level, not the individual level.
At the organizational level, a system and manual for report writing should be created so that anyone can write reports of a certain level, beyond the capabilities of an individual.
Six Patterns of Report Writing
A report is different from a diary, a poem, a novel, or an autobiography.
It is not a piece of writing that stands out with its own unique personality, but rather a piece that is written in a certain format according to a specific purpose.
It is a world of 'routine' writing.
Each company should establish rules and manuals that suit its own situation and teach them to its employees.
In this book, the author emphasizes that there is a special pattern to report writing.
By following these six patterns in your report writing, you can create a high-quality report regardless of your writing skills.
There is no right answer in writing, but there is a clear right answer in the path of the report.
Anyone can write a report of a certain level with a certain amount of time and effort.
Customization: Focus on the Decision Maker
The report has a clear audience.
On the other hand, poetry, novels, and essays do not have a specific reader.
It could be read by a teenage student or a CEO in his fifties.
In such writing, the writer himself must be at the center.
Write according to your own taste and have your readers read according to your taste.
The report is not 'expressive writing' that expresses one's thoughts and feelings.
It is 'communicative writing' to communicate with a specific person (organization) for a specific purpose.
Therefore, the key to the report is the reader's response.
At the heart of communicative writing is the reader, the decision-maker who reads the report and makes judgments.
Ultimately, reports are written to help decision makers make wise decisions.
Office workers who are not familiar with reports write their reports in the order in which they worked.
The boss, who is actually the reader of the report, values the results more than the report itself.
When you write a report with the decision maker at the center, not only the content and structure of the report, but also the words, sentences, and expressions change.
Facts and opinions must be clearly distinguished, not based on the reporter's understanding and bias, and the argument must be clearly stated according to the six principles.
Key takeaways: Shorter is better
Almost every company emphasizes 'short reports'.
It's been nearly 20 years since the book "The One Page Proposal" was published and became a bestseller.
The reason for emphasizing 'One Page Report (OPR)' and 'One Page Proposal (OPP)' is clear.
The point is to clearly convey only the key points.
The reason we emphasize keeping reports short is because it saves the time of decision makers, who are the organization's greatest asset.
Reducing the time it takes to make decisions increases work efficiency.
Winston Churchill became prime minister on the eve of World War II, and three months later he sent a letter to his cabinet asking them to keep their reports brief and to the point.
The report should be written concisely and concisely, focusing on key points.
The core of the report is the purpose, reason, and basis.
The main point is the conclusion and argument that the report is trying to convey.
Reasons and grounds serve to support the issue.
To summarize the main points, we need to simplify the terminology and remove unnecessary formulas.
You can also replace sentences with arrows or shapes.
Two-parent system: The order of work and the order of judgment are different.
Reports are written to effectively elicit the reader's understanding and judgment.
It is more important to present a clear situation, even if it is dry, than to create a dramatic effect to impress.
After presenting the goal in a top-down manner, you must explain the implementation plan.
You should state your point in a two-part statement and then explain the reason and basis for it.
When we read, our cognitive and attentional abilities deteriorate over time.
Besides, people don't read other people's writing from beginning to end.
The important thing in a report is for the reader to understand the purpose of the report.
Placing important information at the beginning allows you to accurately grasp the content and arguments in the report when you are focused.
Category: Classify in a hypermarket manner
The most important things in business writing are efficiency and accuracy.
Decision makers should not be forced to flip through reports to find and read what they want.
It should be easy to find what you need, organized into categories that fit a clear design.
Accurate classification and categories also serve to prevent duplication and omission.
If you list more than 6-7 similar items, your concentration will be disrupted.
This should be categorized again into 2-3 categories.
A category is a way to group things with similar properties and label them appropriately to convey the content through a report.
In the business world, categories can be divided arbitrarily, as long as it makes sense to the reader.
Proper classification increases the completeness of the report.
Remodeling: Show the structure, not the pieces.
Unlike general writing, reports can use numbers such as 1, 2, 3, Roman numerals such as I, II, III, and symbols (symbols) such as °, -, ● before sentences, and can omit particles and endings.
It is not a complete sentence, but a keyword-centered sentence.
This is called a modified sentence.
The modified sentence is suitable for saving time and presenting only the necessary information.
To show the entire house in a short period of time, a remodeled version is more convenient than a descriptive version.
The essence of a modified sentence is not simply to omit particles and endings and use symbols.
Keyword-centric expression is a means of structuring the report content, economizing on language, and maximizing efficiency.
The idea is to focus on the content and conclusion, not the nuances of the language.
Intuition and Persuasion: The Difference Between Reading and Seeing
Depending on the method of delivery, writing is divided into ‘writing to be read’ and ‘writing to be viewed.’
Reading relies on concepts, logic, explanation, and inference.
On the other hand, reading text relies on intuition.
Just like an advertising copy, a single sentence should paint a picture in your head.
A report is a piece of writing to be viewed.
Rather than sitting quietly and reading, you should read in a conference room or with the reporter standing in front of you.
That's why the content must be intuitive and understandable at a glance.
The first thing to do is to first show the scenery and then describe the sentiment, which is a basic technique of Chinese poetry.
The same goes for reports.
Show first, then explain.
To effectively present content, it is a good idea to use not only editing paper, font size, and fonts, but also statistical data and visual aids.
Practice writing a formal report
Chapter 3 of this book, "Reports are a Form," is designed to help you practice writing reports by using well-written reports as examples and poorly written reports as failure cases.
It also has a workbook format, including 'Report Writing Practice Using Text', which presents basic texts such as newspaper columns and teaches students to write reports based on them.
The report has different formats depending on its components, such as title, overview, background, current status, problems, and solutions.
This book contains writing principles for each component of a report, basic logic and format, and writing methods and tips for each type.
We will provide specific instructions on basic writing methods, such as how to give a title and how to set an outline, by looking at actual report examples here and there.
This book examines how to write more effective reports through the author's editing of actual media reports and case studies.
If you practice writing reports according to the author's suggested method, you will soon find yourself becoming a master of writing reports.
If you are a working person, you will know.
About one-third of an office worker's work involves writing documents.
However, very few workers have received formal training in writing documents, including reports.
The report became something I learned by looking over the shoulders of my senior colleagues and getting advice from my boss.
A company's work begins and ends with reports.
A project begins with a planning report, and a meeting report is written for each meeting.
Write status reports to inform progress from time to time, and write proposals or official documents when external support and cooperation are needed.
And after the project is completed, a results report is prepared and a press release is written for the media.
In some cases, you may also need to manage social media, and if you are planning a special event, you may need to write an event planning report.
Reports are the alpha and omega of corporate life.
The easiest and most accurate measure of whether someone is doing a good job or not is a report.
Writing a good report means you have a thorough understanding of the task at hand and are able to properly present the direction for the work to be carried out.
In such a situation, you cannot blame your writing skills and leave the report writing to someone else.
Not all office workers can write good reports.
But everyone has to write well.
Writing well is an individual ability, but writing well is an organizational imperative.
How you write your report determines the direction of your organization's operations and, by extension, the fate of your company.
Therefore, report writing should be approached at the organizational level, not the individual level.
At the organizational level, a system and manual for report writing should be created so that anyone can write reports of a certain level, beyond the capabilities of an individual.
Six Patterns of Report Writing
A report is different from a diary, a poem, a novel, or an autobiography.
It is not a piece of writing that stands out with its own unique personality, but rather a piece that is written in a certain format according to a specific purpose.
It is a world of 'routine' writing.
Each company should establish rules and manuals that suit its own situation and teach them to its employees.
In this book, the author emphasizes that there is a special pattern to report writing.
By following these six patterns in your report writing, you can create a high-quality report regardless of your writing skills.
There is no right answer in writing, but there is a clear right answer in the path of the report.
Anyone can write a report of a certain level with a certain amount of time and effort.
Customization: Focus on the Decision Maker
The report has a clear audience.
On the other hand, poetry, novels, and essays do not have a specific reader.
It could be read by a teenage student or a CEO in his fifties.
In such writing, the writer himself must be at the center.
Write according to your own taste and have your readers read according to your taste.
The report is not 'expressive writing' that expresses one's thoughts and feelings.
It is 'communicative writing' to communicate with a specific person (organization) for a specific purpose.
Therefore, the key to the report is the reader's response.
At the heart of communicative writing is the reader, the decision-maker who reads the report and makes judgments.
Ultimately, reports are written to help decision makers make wise decisions.
Office workers who are not familiar with reports write their reports in the order in which they worked.
The boss, who is actually the reader of the report, values the results more than the report itself.
When you write a report with the decision maker at the center, not only the content and structure of the report, but also the words, sentences, and expressions change.
Facts and opinions must be clearly distinguished, not based on the reporter's understanding and bias, and the argument must be clearly stated according to the six principles.
Key takeaways: Shorter is better
Almost every company emphasizes 'short reports'.
It's been nearly 20 years since the book "The One Page Proposal" was published and became a bestseller.
The reason for emphasizing 'One Page Report (OPR)' and 'One Page Proposal (OPP)' is clear.
The point is to clearly convey only the key points.
The reason we emphasize keeping reports short is because it saves the time of decision makers, who are the organization's greatest asset.
Reducing the time it takes to make decisions increases work efficiency.
Winston Churchill became prime minister on the eve of World War II, and three months later he sent a letter to his cabinet asking them to keep their reports brief and to the point.
The report should be written concisely and concisely, focusing on key points.
The core of the report is the purpose, reason, and basis.
The main point is the conclusion and argument that the report is trying to convey.
Reasons and grounds serve to support the issue.
To summarize the main points, we need to simplify the terminology and remove unnecessary formulas.
You can also replace sentences with arrows or shapes.
Two-parent system: The order of work and the order of judgment are different.
Reports are written to effectively elicit the reader's understanding and judgment.
It is more important to present a clear situation, even if it is dry, than to create a dramatic effect to impress.
After presenting the goal in a top-down manner, you must explain the implementation plan.
You should state your point in a two-part statement and then explain the reason and basis for it.
When we read, our cognitive and attentional abilities deteriorate over time.
Besides, people don't read other people's writing from beginning to end.
The important thing in a report is for the reader to understand the purpose of the report.
Placing important information at the beginning allows you to accurately grasp the content and arguments in the report when you are focused.
Category: Classify in a hypermarket manner
The most important things in business writing are efficiency and accuracy.
Decision makers should not be forced to flip through reports to find and read what they want.
It should be easy to find what you need, organized into categories that fit a clear design.
Accurate classification and categories also serve to prevent duplication and omission.
If you list more than 6-7 similar items, your concentration will be disrupted.
This should be categorized again into 2-3 categories.
A category is a way to group things with similar properties and label them appropriately to convey the content through a report.
In the business world, categories can be divided arbitrarily, as long as it makes sense to the reader.
Proper classification increases the completeness of the report.
Remodeling: Show the structure, not the pieces.
Unlike general writing, reports can use numbers such as 1, 2, 3, Roman numerals such as I, II, III, and symbols (symbols) such as °, -, ● before sentences, and can omit particles and endings.
It is not a complete sentence, but a keyword-centered sentence.
This is called a modified sentence.
The modified sentence is suitable for saving time and presenting only the necessary information.
To show the entire house in a short period of time, a remodeled version is more convenient than a descriptive version.
The essence of a modified sentence is not simply to omit particles and endings and use symbols.
Keyword-centric expression is a means of structuring the report content, economizing on language, and maximizing efficiency.
The idea is to focus on the content and conclusion, not the nuances of the language.
Intuition and Persuasion: The Difference Between Reading and Seeing
Depending on the method of delivery, writing is divided into ‘writing to be read’ and ‘writing to be viewed.’
Reading relies on concepts, logic, explanation, and inference.
On the other hand, reading text relies on intuition.
Just like an advertising copy, a single sentence should paint a picture in your head.
A report is a piece of writing to be viewed.
Rather than sitting quietly and reading, you should read in a conference room or with the reporter standing in front of you.
That's why the content must be intuitive and understandable at a glance.
The first thing to do is to first show the scenery and then describe the sentiment, which is a basic technique of Chinese poetry.
The same goes for reports.
Show first, then explain.
To effectively present content, it is a good idea to use not only editing paper, font size, and fonts, but also statistical data and visual aids.
Practice writing a formal report
Chapter 3 of this book, "Reports are a Form," is designed to help you practice writing reports by using well-written reports as examples and poorly written reports as failure cases.
It also has a workbook format, including 'Report Writing Practice Using Text', which presents basic texts such as newspaper columns and teaches students to write reports based on them.
The report has different formats depending on its components, such as title, overview, background, current status, problems, and solutions.
This book contains writing principles for each component of a report, basic logic and format, and writing methods and tips for each type.
We will provide specific instructions on basic writing methods, such as how to give a title and how to set an outline, by looking at actual report examples here and there.
This book examines how to write more effective reports through the author's editing of actual media reports and case studies.
If you practice writing reports according to the author's suggested method, you will soon find yourself becoming a master of writing reports.
GOODS SPECIFICS
- Publication date: December 14, 2018
- Page count, weight, size: 336 pages | 606g | 152*225*30mm
- ISBN13: 9791196517311
- ISBN10: 1196517312
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